Community Use Of College Facilities (2022)

A. Insurance Requirements

1. User shall provide to Carroll Community College prior to the Event an acceptable Certificate of Insurance, naming the Carroll County Commissioners and Carroll Community College, its board of trustees, officers, agents, employees, volunteers, directors, successors and assigns, as additional insureds by endorsement. This Certificate must show evidence of general liability insurance with limits of one million dollars ($1,000,000) per occurrence for injury and death, including property damage to the College and to property of other parties, with an annual aggregate of no less than two million dollars ($2,000,000). Minimum acceptable Workers’ Compensation Employers Liability policy limits are $100,000 each accident/$500,000 disease policy limit/$100,000 disease per employee. All company-related vehicles shall also provide evidence of Auto Liability with $1M combined single limit. Insurance shall be written by an insurance company licensed by the State of Maryland and rated at least A-VII by AM Best and Co. It is understood and agreed that insurance shall cover any damage or injury to any and all persons attending or property connected with the Event.

2. It is agreed and understood that responsibility for obtaining insurance is the User’s, and in the absence of a User obtained policy, the event may be cancelled at the College’s sole discretion, and User shall be liable for all scheduled expenses as stated herein, and the College shall not be responsible for any expenses or losses sustained by User resulting therefrom.

3. Said policy shall also contain the specific provision that the policy may not be cancelled or reduced by the insurance carrier without giving thirty (30) days prior notice in writing to the College and User.

4. Individuals, groups, organizations, and businesses that by Maryland law are mandated to carry Workers’ Compensation Insurance shall comply with the law.

B. Classification of Users

College sponsored classes and functions have priority over activities scheduled by non-College groups. Requests for College facilities use from non-College community groups will be considered on a first-come, first-serve basis, in conjunction with scheduled course offerings, student activities, College athletics and divisional activities.

Normally use will be allowed only during normal College operating hours. Normal operating hours may vary from term to term and during winter and summer sessions. The College reserves the right to deny use when any activity is deemed to be too labor intensive for the College to support.

In general, priorities for the use of College facilities are established as listed below:

1. College classes, educational seminars and programs sponsored by Continuing Education and Training.

2. Student Activities sponsored functions.

3. Faculty and staff activities.

4. Other College related or sponsored activities.

5. Carroll County Government departmental uses.

6. Other groups, including non-profit, community, civic, fine and performing arts, or any other group whose activities may be of benefit to the College or the community.

7. Civic organizations.

8. Non-partisan community organizations or groups of citizens interested in holding meetings to discuss community and/or political issues, providing such meetings are in accordance with public interest.

9. Fine and performing arts groups organized on a non-profit basis.

(Video) Message to Community College Facilities Professionals

Restrictions for Facility

NOTE: Basic wireless internet (http/https) is available for your use at Carroll Community College via the college’s guest network. However, due to security concerns, non-College owned computers/laptops or other computing devices that do not have wireless capability will not be allowed on the College’s network. College-owned computers with internet access are available in each classroom podium and select meeting rooms.

Groups using College facilities may not:

1. In compliance with Section 26-102 (3) of the Annotated Code of Maryland:

The governing board and/or president of any public institution of higher education or person designated in writing by the board, may deny access to the buildings or grounds of the institution to any person or groups that act in a manner that disrupts or disturbs the normal educational functions of the institution.

2. College facilities cannot be used by a gubernatorial candidate, or any other candidate, to promote his/her political campaign. The Great Hall and other open areas of the College are a limited public forum for school sponsored events. Allowing student groups to invite candidates to events qualifies as a school sponsored event, and, therefore, is permitted. Allowing a candidate to use the college facilities to solicit signatures for a petition is not permitted. The College may not sponsor or appear to endorse a candidate.

3. Outside groups using College facilities may not charge an admission fee for entry to College facilities. A nominal fee may be requested by the user to pay for the direct materials or service provided.

4. Groups using College facilities may not use College facilities in a commercial venture, for personal use, or for personal financial gain. This includes a prohibition on using the campus as a setting for videos or movies that are not part of the college’s instructional or marketing programs.

For profit organizations may not use the facility unless the activity is considered to be of general benefit to the community, not conducted for profit, and co-sponsored by the College’s Continuing Education and Training Department.

5. Groups using College facilities may not use College facilities for fund-raising or commercial activities.

6. Groups using College facilities may not use College facilities for parties, celebrations, or activities, which are essentially personal or private in nature.

Restrictions for Facility

1. Groups using College facilities may not use College facilities for a purpose that is unlawful or in violation of any federal, state, county or municipal ordinance or law.

2. Groups using College facilities may not use the College for activities, which are deemed to compete or undesirably duplicate College classes, programs or activities, or be in conflict with established College objectives or policies.

3. Groups using College facilities may not assume or imply that permission to use College facilities represents College endorsement or sponsorship of the group, its purposes or activities. Note: The College reserves the right to require a disclaimer be placed on all advertisements related to the use of the facility. The Disclaimer shall read: “Carroll Community College is not affiliated with and does not necessarily endorse the opinions, beliefs, statements, writing, and philosophies expressed by this activity or its participants.”

4. Groups using the College facilities may not refuse College officials entry to facilities in which the group’s activity is being held.

5. Groups using the College facilities may not limit, restrict, disrupt or in any way inhibit the normal instructional programs of the College or other College activities.

6. Groups using College facilities may not publicize the event for which College facilities are being requested prior to the approval of the activity and confirmation of facility availability.

7. Groups using College facilities may not have alcohol on the premises or grounds.

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8. Carroll Community College is a smoke and tobacco free campus. Refer to Section I, paragraph G. #16.

9. Groups may not tape or in any way adhere signage to walls, doors, or other painted surfaces. Permission must be granted by the Director of Facilities Management prior to hanging of any signage. Once permission is granted, signage must be hung as directed by the Director of Facilities Management.

E. Fees

1. Non-profit organizations, as listed in the Directory of Community Services, a publication of the Carroll County Public Library, or other groups able to provide proof of non-profit status will be charged a fee in accordance with the following fee schedule for support services required.

Access to room does not imply access to facility.

The following areas will be assessed support services fees, if applicable.

**Note: The Great Hall is NOT available for use by Community Users.

Conference Rooms

Classrooms

Rehearsal Hall $50.00 per hour, minimum rental of 3 hours (rental in blocks of 3 hours only)

Gymnasium Damage deposit of $50.00 will be required

Maintenance(if required) $25.00 per hour per person

Security(if required) $30.00 per hour per person

Custodial(if required) $22.00 per hour per person.

Facility Set-ups(if required) $25.00 per event for simple set-up

(Simple set-up includes rearrangement of existing furnishings within the given area)

*$50.00 per event for more complex set-ups.

*Associated fee to be determined by the Director of Facilities Management

Piano Rental/Tuning $120.00 per tuning per piano

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The Carroll County Government and the State of Maryland are exempt from any and all fees in connection with facility use for the exception of the Carroll Community College Theater located in the Scott Center. Fees for Theater use will be assessed as indicated in the Theater Rental Fee Schedule.

NOTE: Fee charges may only be waived with the approval of the President of the College or Executive Vice President of Administration.

2. Notice of cancellation and/or modification to facility set-ups must be given at least three working days in advance of event. If appropriate notice is not received, payment of facility use charges will be required. No groups with an outstanding balance will be scheduled to use the College facilities until balances have been paid in full.

3. In the event that property loss is incurred by the College as a result of the use of College facilities by a non-College group, the amount of reimbursement required from the user will be determined by the Director of Facilities Management in conjunction with the appropriate College budget head.

4. A security guard is required to be at all events when the College is not normally open. The Director of Facilities Management will arrange for security to be provided and bill user for cost.

5. A custodian is required to be at all events exceeding 50 people, when the College is not normally open. The Director of Facilities Management will arrange for a custodian to be provided and bill user for cost.

6. Maintenance support is required at all events where rearrangement of any furniture is needed and/or the event exceeds 150 people. Maintenance may be required in other instances based on the use of the facility. The need for maintenance support is at the discretion of the Director of Facilities Management.

F. Billing/payment

1. Payment for the use of College facilities should be by check or money order, made payable to Carroll Community College. Payment should be mailed to the Carroll Community College Business Office, Room 101A, Attn: Director of Facilities Management, 1601 Washington Road, Westminster, Md. 21157, or delivered to same between 8:00 a.m. and 7:00 p.m. Monday through Thursday and Friday between 8:00 a.m. and 4:30 p.m. All fees must be paid within five days of receipt of confirmation and/or prior to use of the College facilities.

2. Failure on the part of a group to pay for the use of the College facilities will result in disapproval of any subsequent request for use of College facilities.

G. Responsibilities of Users

1. Follow all procedures outlined in Section II, Procedures, related to initial application, completion of forms, and payment.

2. Terminate all events promptly by the time indicated in the Application for Community Use of College Facilities Request form.

3. Use the area designated and reserved on the Application for Community Use of College Facilities Request form and no other area of the College facility, except public areas, for example, café and vending areas.

4. Use the facility reserved only for the purposes stated on the Application for Community Use of College form.

5. Provide an approved sponsor who will be present at the activity to assume responsibility for the group’s conformance to College regulations. The sponsor’s signature must appear on the Application for Community Use of College Facilities request form.

6. Notify the Administrative Associate, Facilities Management of intent to cancel the reservation of facilities at least three working days in advance of the scheduled event.

7. Restore the facility used to its pre-use condition, unless other arrangements are made with the Director of Facilities Management.

8. Be responsible for all College owned furniture and equipment and make financial restitution for any damage incurred during the event for which College facilities were reserved.

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9. Agree to reimburse the College for all services, equipment, and supplies provided for the scheduled event.

10. Furnish, when deemed necessary by the College, insurance coverage, cash deposit, or performance bonds to guarantee that expenses for damages will be borne by the group.

11. Food Service

Any user wishing to provide food and/or beverage service for the scheduled event must use the College’s food service vendor, Canteen Dining Service per the College’s contract with Canteen Dining Service. If food and/or beverage service is needed the Administrative Associate, Facilities Management will coordinate catering needs with Canteen Dining Service. Food and/or beverages may NOT be brought into the facility by an outside caterer or by any other means.

12. Traffic Regulations

All vehicles are subject to College traffic regulations while on the Carroll Community College campus. Regulations must be obeyed at all times.

  • Faculty, staff, students and visitors must park in lined spaces only.
  • Vehicles must park in one space only.
  • Parking is not allowed on the grass, construction areas, or any place that will mar the landscape of the campus.
  • Any area on the campus that has been closed off, e.g. the front courtyard, shall not be entered by any vehicle.
  • Faculty, staff, students and visitors are prohibited from parking in the rear of the buildings near the receiving docks.
  • Visitors are expected to obey the traffic regulations.
  • Pedestrians in a designated crosswalk shall have the right of way at all times.
  • The maximum speed on campus roads is 15 miles per hour.
  • Any vehicle parked in violation of the College’s regulations is subject to being fined.
  • Any vehicle with unpaid parking tickets is subject to towing at the owner’s expense.

13. No alcoholic beverages are allowed at any time within Carroll

Community College buildings or on its surrounding grounds. Violation of this policy will result in possible legal action and forfeiture by the user of future facility use.

14. Carroll Community College will not tolerate the manufacture, possession, use, distribution, dispensation, or sale of controlled, dangerous substances, illegal drugs of any kind, or associated paraphernalia on any of its locations or within any of its facilities. Violation of this policy may result in criminal prosecution under local, state, or federal law, and forfeiture by the user of future facility use.

15. With the exception of service dogs in proper harness, accompanied by their masters or trainers, animals of any kind are not permitted on campus or in any campus facilities.

16. Smoking/Tobacco Use Policy

Carroll Community College is a smoke and tobacco-free environment. Smoking, vaping and/or tobacco use is prohibited in College-owned or leased buildings and off-campus sites operated by the College; all College property including parking lots, athletic fields and amphitheater; and College–owned vehicles. Tobacco and smoking products restricted from use include, but are not limited to, cigarettes, cigars, pipes, bidi, clove cigarettes, dip, chew, snuff, snus and electronic cigarettes.

Ensure group members are aware of and abide by the Smoking/Tobacco Use Policy as described above.

H. Reasons for Denial of Requests to Use College Facilities

1. The requested facility has already been reserved by another group.

2. The proposed use is not allowable as defined by Section B, “Restrictions Applying to Users.”

3. The group requesting use has failed to pay charges accrued o the group for a previous use of College facilities.

4. The group requesting use has previously failed to comply with College policies regarding facilities use or indicates unwillingness to comply at the time the request is made.

5. Inability of requestor to provide Certificate of Insurance as stipulated under Section I. Policies, A. Insurance Requirements on page 1.

THE COLLEGE RESERVES THE RIGHT TO DENY USE WHEN ANY ACTIVITY PROVES TOO LABOR INTENSIVE FOR THE COLLEGE TO SUPPORT.

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Ultimate authority to approve/disapprove requests to use College facilities is vested in the Director of Facilities Management, the President, and/or Executive Vice President of Administration of Carroll Community College.

FAQs

Why community is important in college? ›

Students who are part of communities are more likely to succeed in college. Being part of a community is a key marker of student success, perhaps even more so than academic aptitude. Community helps breed academic success, from classroom communities to clubs and organizations.

What are facilities in college? ›

College facilities means CCCS-owned and controlled buildings, grounds, space, property and other facilities including but not limited to residence halls, buildings and the space within and between buildings, parking lots, athletic facilities, sidewalks, lawns, fields, shelters, amphitheaters, airspace, and all other ...

Why are uni facilities important? ›

As noted in Section 1, university facilities, and the management of these facilities, play an important role in achieving the goals of a university by providing students and employees an effective infrastructure as a basis for university functions.

What should be the 3 most important roles of community colleges in our society? ›

The Three Missions of Community Colleges

One is to help students transfer to a four-year university. The second is to help for career education, and the third is to help build foundational skills of students who need more help in their math or English.

Are community colleges useful? ›

Community colleges tend to offer a wide range of career and technical education programs in fields like nursing or firefighting. Palmer and Parham agree that the highly applied nature of these programs prepares students for entering the workforce.

What services do college students want? ›

Read on to learn how you can take advantage of these 18 resources for college students, both free and low cost:
  • Academic advisors.
  • Financial aid administrators.
  • College career services.
  • Health and mental wellness services.
  • Crisis centers and hotlines.
  • Public safety centers.
  • Writing centers.
  • Tutoring services.
29 Jul 2022

How can university facilities be improved? ›

8 Ways to Improve College Campuses
  1. Ways to Improve Your College Campus.
  2. Turn the Gym into a Recreation Center.
  3. Keep the Campus Grounds Clean!
  4. Improve Campus Mail Services with Smart Parcel Lockers.
  5. Increase Parking.
  6. Create a Sustainable Student Farm.
  7. Focus on Creating Spaces Where Students Can Come Together.
  8. Go Green.

What types of services are available at my college or university? ›

Most post-secondary instititutions offer a variety of services to help you with any academic, financial or personal challenges you experience.
  • Writing/Tutoring Centres. ...
  • Counselling. ...
  • Disability Services. ...
  • Health Services. ...
  • Career Centres. ...
  • Financial Aid. ...
  • Academic Advising. ...
  • Academic Appeals/Human Rights Office.
9 Nov 2015

What is infrastructure in college? ›

Buildings, classrooms, laboratories, and equipment- education infrastructure - are crucial elements of learning environments in schools and universities.

What are study facilities? ›

Includes study or reading rooms located in libraries, residential facilities, academic or student service facilities, study carrel and booth areas, and similar spaces that are intended for general study purposes. Study stations may be grouped, as in a library reading room, or individualized, as in a carrel.

What is the importance of student services? ›

On relationship with students • Assists students in transition to university life • Help students to explore and clarify their values • Encourages the development of relationships of friendship and a sense of belonging to a campus community • Assists in identifying financial aid resources in further education • Creates ...

What is university facility management? ›

The International FM Association (IFMA) defines FM as a profession that encompasses multiple disciplines to ensure functionality, comfort, safety, and efficiency of the built environment by integrating people, place, process, and technology.

What is the biggest problem college students face? ›

Stress and depression are common problems faced by college students.

What do you understand by facility management? ›

Facilities management can be defined as the tools and services that support the functionality, safety, and sustainability of buildings, grounds, infrastructure, and real estate. Facilities management includes: Lease management, including lease administration and accounting.

Why were community colleges created? ›

Originally developed to offer the first two years of a baccalaureate education, community colleges have evolved into comprehensive institutions. They serve the postsecondary educational needs of communities in many ways.

How does Community College help you enter the workforce sooner? ›

Community college is also a good option for students who want to enter the workforce sooner -- either because of their chosen career path or for financial reasons. Community college gives these students a higher education that focuses on building job-related skills in a particular field.

How is community college different from university? ›

The main difference between a community college and a university is that most degrees at a community college only take two years to complete, while degrees at a four year university take four years to complete.

What are the pros and cons of community college? ›

Pros and Cons of Community College During COVID-19
  • Pro: Cost of Community College. For most undergrads, college is about more than classes. ...
  • Con: Lose Out on 4-Year Friendships. ...
  • Pro: Community Colleges Tend to Be Local. ...
  • Con: Perks and Prestige at Four-Year Universities. ...
  • Pro: More Flexibility. ...
  • Con: Fewer Programs.
12 Sept 2022

What are the common characteristics of a community college? ›

What is Community College?
  • Open access to postsecondary education.
  • Preparation for transfer to four-year college or university.
  • Workforce development and skills training.
  • A range of noncredit programs, such as English as a second language, skills retraining, community enrichment programs and cultural activities.
13 Mar 2012

What are the disadvantages of a community college? ›

List of the Cons of Community College
  • It is not an option for a 4-year degree in most circumstances. ...
  • The workloads are often lighter at a community college. ...
  • It can be difficult to stay invested in the program. ...
  • There is no campus life at most community colleges. ...
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› ... › Community Colleges ›

College student at his dorm room. Studding at home. He is using laptop and. Community colleges can offer flexible scheduling, from night classes to asynchronous...
Community colleges educate 40 percent of all undergraduates in the United States. Deborah Budd, the chancellor of the San José-Evergreen Community College Distr...
Yet it's a common mistake to assume that these centers of learning are in some way inferior to four-year colleges. Some people think, for instance, that com...

Why is community involvement important? ›

Community engagement increases the visibility and understanding of issues and empowers communities to have their say over decisions that affect their lives, their towns, cities and neighborhoods.

Why is it important to be active in student or community service? ›

Through their service, students are given the opportunity to work with a variety of diverse people. This helps them develop a sense of social awareness. They learn patience and empathy while getting to see first-hand how they can have a positive impact on their local community.

Why is it important to be involved in extracurricular activities in college? ›

extracurricular activities have greater academic success, greater character development, especially in the areas of time-management and leadership skills, more positive social development, and greater interest in community involvement.

What would be the outcome of a strong community in campus? ›

Along with a sense of belonging, students who attend colleges with strong communities tend to feel safe in their college environments. Along with feeling physically safe on campus, students feel free to open up to others and ask for assistance when needed, which results in a more enjoyable college experience.

What are benefits of community service? ›

The report concluded that those who volunteer have lower mortality rates and lower depression rate. Moreover, they have the greater functional ability. We can say that volunteering is truly good for your health. It makes us feel good inside and gives us a higher sense of purpose, which can motivate us to live better.

What are some examples of community activities? ›

10 Examples of Great Community Service Projects
  • Collect Food. Contact your local food bank and they will provide you with the necessary information and materials to have a food drive. ...
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  • Cleanup. ...
  • Blood drive. ...
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  • Community Newsletter.
2 Aug 2018

What is a good example of community service? ›

Organize or participate in local or national events like a community blood drive or the National Youth Service Day or Memorial Day. Help organizations paint run-down buildings or spruce up a neighborhood playground. Collect items such as old books, clothes, or toys and donate them to a library or charity you support.

What is community service education? ›

Community Service is characterized by:

Students giving or 'volunteering' of their time to provide aid to the community that improves the quality of life for those living in the community. Students get involved in helping their community..

What are the benefits of community service essay? ›

The service activities provide the students with opportunities to explore potential careers, experience the “actual world” of the career field which they have chosen for themselves, develop and grow professional skills, develop contacts, improve their resume, and practically apply all information that they have learned ...

What can you do to help your college provide better community engagement? ›

Share leadership: Encourage families' contributions and leadership. Reach out: Meet families where they are. Don't ignore the elephant in room: Create a welcoming environment and have honest conversations. Tell your school's story: Be visible in the community.

What are the advantages and disadvantages of extracurricular activities? ›

After-school activities: The pros and cons of filling your kids'...
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  • The downside of overscheduling. ...
  • Interrupts valuable unstructured playtime. ...
  • Triggers stress, anxiety and depression.

How do you create a sense of community in college? ›

Between lack of campus attendance to the cessation of events and sports games, the sense of belonging that supports student engagement and retention is fading.
...
  1. Gather Feedback. ...
  2. Reinforce Commitment. ...
  3. Embrace the Unconventional. ...
  4. Promote Athletics. ...
  5. Make Resources Accessible. ...
  6. Invest in Storytelling. ...
  7. Empower Creatives.
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How do you build a sense of community in college? ›

One of the other ways students connect with their college and campus is through their peers' art, music, plays, and other avenues of creativity. Colleges have real opportunities to empower their art programs to create campus-wide murals, host monthly music festivals, and other events that fortify a sense of community.

How do you create a community on college campus? ›

Recommended Practices for Institutions to Build Community and Student Belonging Virtually
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  3. Practice 3 – Use peer mentors and student leaders to cultivate a sense of community.
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